There are times, however, where you’ll send secure documents online. Mortgage applications, social security numbers, or even scanned photos of your passport or drivers license are all examples of messages you should at least consider securing. Outlook makes this easy through a really simple to use encryption tool that comes baked into the platform.

  1. Open Outlook and click New Email.
  2. Click the Options tab near the top of the page.
  3. Click More Options.
  4. Open the Security Settings by pressing the button in the pop-up menu.
  5. Select Encrypt message contents and all attachments.
  6. Press OK, and then Close on the tab to follow.
  7. Type your message and send the email as normal. If your workplace doesn’t use Outlook, and you’ve never set up a Secure ID, it’s possible you’ll need to get one. If that’s the case, you’ll need to get one by following the instructions in Step 8.
  8. On the File tab, click Options > Trust Center > Trust Center Settings > Email Security > Get a Digital ID. The webpage to follow will send you a digital ID with further instructions via email.

Microsoft Outlook Tips

Previous TipNext Tip

Block a Sender in Outlook 2016How to Instantly Mark Messages as Read in Outlook 2016 and PriorEdit New Message Alerts in OutlookHow to Mail Merge in Office 2016Set an Out of Office Reply in OutlookHow to Create Custom Groups in Outlook 2016Download Your Address Book in Outlook 2016 and PriorHow to Archive Mail in Outlook 2016Create an Email Signature in Outlook 2016 and PriorAttach a Calendar Event to an EmailSet Up a Universal InboxImport Contacts to macOS Address BookPurge Deleted MessagesDelete Addresses in Outlook AutocompleteChange the Attachment Size Limit in OutlookImport Contacts via CSVBack Up Outlook DataChange Fonts in OutlookExport Contacts to CSVAdd an Image to Your SignatureSet Up Out-of-Office MessagesCreate Email TemplatesRestrict Notifications to Important Emails OnlyGet Read ReceiptsUse Two Time Zones for MeetingsRecall an EmailSave Common SearchesFilter EmailBlock Unwanted MailStop Sending Winmail.datAutomate Repetitive ActionsSchedule Outgoing MailCreate Canned Replies